The abstract submission deadline has passed; letters of notification have been distributed to presenters and chairs.
View standards for all AGU Meetings.
- Abstracts must focus on scientific results or their application. The Program Committee may decline to consider abstracts with other focus.
- Following the abstract deadline, submitted papers may be placed in a different, more appropriate session than the one to which it was submitted. Final decisions regarding placement of individual papers and sessions rests with the Program Committee.
- The title and body of the abstract is limited to 3500 characters, which is tracked throughout the submission site.
- The individual submitting the abstract will automatically be the first author. This cannot be modified. The first author will receive all communications regarding their abstract.
- Individuals who are not AGU members may submit an abstract as a first author; these individuals will need to create an account in Abstract Central. Once their account is complete, they may proceed to submit an abstract as the first author.
- First authors can have a maximum of two (2) contributed and one (1) invited abstract, or two (2) invited abstracts. The only exception to this policy is the submission of (1) additional contributed abstract to an Education (ED) session.
- A research team may be referenced during the submission process in the Title of Team field, in lieu of adding the names of individual team members.
- A flat fee of $65 USD will be charged for each regular submission.
- A flat fee of $35 USD will be charged for each student submission.
- There is no fee for persons residing in Qualifying Low and Lower Middle Income Countries.
- The abstract submission fee is a non-refundable processing fee, and not based on approval of your abstract submission or attendance at the Meeting of the Americas.
- The only method of payment accepted for abstract fees is by credit card.
- Submissions can be saved as drafts and edited prior to the deadline, even after payment has been made. However to be considered for the meeting program, draft abstracts must be resubmitted by 6 February 2013 at 23:59EDT/3:59+1 GMT deadline. There can be no exceptions.
- The abstract submission fee does not register you for the meeting. Separate registration fees apply. Registration will open in mid-January.
Oral and Poster Presentations
- Oral presentations cannot be requested. These are assigned by the session conveners and Program Committee based on the total number of submissions received.
- Poster presentations may be requested. These requests will be honored by the conveners and Program Committee. Posters are a valuable mechanism for communicating your research. Poster presenters will also have the opportunity to upload their poster and accompanying videos on the Meeting of the Americas ePoster site prior to the meeting.
- Submission of an abstract carries with it the obligation to give a presentation in the designated manner assigned. It also grants AGU permission to publish the abstract.
- To make either an oral or a poster presentation, the presenter must be listed on an abstract at the time of electronic publication. An individual cannot present someone else’s paper if their name is not listed as an author on the abstract.
- Session conveners must enter the names of all invited authors into the system no later than 15 January 2013.
- A person may not be invited to submit an abstract to more than two (2) sessions.
- Invited authors will receive an e-mail with instructions after the invited role has been assigned to their account in the system. They will not be able to submit as invited until after receiving email instructions.
- A first author may not be an invited author or presenter on an abstract submitted to a session which they are convening.
- Invited authors are not guaranteed an oral presentation.
- Invited authors do not receive discounted abstract fees, registration fees, or travel reimbursement.
Final Program: By 13 March, acceptance notices will be sent and the final program will be available online.
- Session proposals and abstract submission descriptions must include a concise definition of the scientific topic.
- Session proposals must include a description of why the topic is relevant and timely.
- Session proposals must be based on scientific value; thus, celebratory or memorial sessions will not be considered for AGU meetings.
- Session proposals and abstracts must focus on scientific results and/or their applications.
- Session proposals and abstracts that are deemed to be primarily advertisements of commercial products and services will not be considered for AGU meetings.
- All conveners and authors listed on session proposals or abstracts must consent to being named as part of the proposal or abstract at submission time.
Obligations of the Program Committee
- The Program Committee will give unbiased consideration to all session proposals and abstracts submitted to AGU meetings, judging each on merit without regard to race, gender, religious belief, ethnic origin, citizenship, or political philosophy of the convener(s) and/or author(s).
- The Program Committee has complete responsibility and authority to accept or reject a session proposal or abstract on the basis of scientific merit or suggest modifications for consideration. An individual committee member should confer with other Program Committee members, including the chair, for an evaluation to use in making a decision to reject a session or abstract. The Program Committee is obligated to provide a reason to support modifications or suggestions.
- The Program Committee and meetings staff should not disclose any information about a session proposal or abstract under consideration to anyone other than a session convener or an abstract submitter.
- The Program Committee should respect the intellectual independence of session conveners and abstract submitters.
- The Program Committee should avoid situations of conflicts of interest. Such conflicts include, but are not limited to, handling submissions from present and former students, from colleagues with whom the committee member has recently collaborated, and from those at the same institution.
Obligations of Session Conveners
- Conveners are to present a concise and accurate account of the research involved as well as an objective discussion of its significance.
- Session proposals should contain sufficient detail and references to public sources of information.
- Conveners must assist in promoting their session once it is approved by the Program Committee.
- Conveners are responsible for adhering to specific guidelines and policies related to the meeting.
- Conveners are responsible for extending invitations to invited speakers for their session, including ensuring that invited abstracts are submitted by the abstract deadline.
- Conveners should be available to answer questions pertaining to the scientific scope of their session from abstract submitters.
- Conveners are responsible for reviewing abstracts submitted to their session.
- Conveners do not have the authority to reject an abstract. If an abstract is not appropriate for the session, the convener’s options are to return the abstract to the appropriate Program Committee member, transfer it to another session, or recommend its rejection to the Program Committee.
- Conveners are discouraged from being a presenter in the session that she/he is responsible for organizing.
- Conveners propose the order of the session, but the Program Committee is the final authority on session outline, speakers, day, time, duration, and type of session.
- Conveners should judge objectively the quality of an abstract and respect the intellectual independence of the authors. In no case is personal criticism appropriate.
- Conveners should be sensitive to the appearance of a conflict of interest if an abstract in the session is closely related to preliminary or published work by a convener.
- Conveners should treat abstracts as confidential documents until they are published on the AGU Web site. Abstracts should not be shown to or discussed with others except in special cases (i.e., persons from whom specific advice may be sought such as co-conveners or the Program Committee).
Obligations of Authors
- Authors must present a concise and accurate account of the research performed as well as an objective discussion of its significance.
- Abstracts should contain sufficient detail and references to public sources of information.
- Authors may submit abstracts for work that has been published in journals or presented at other scientific meetings. The work should be current and provide new data and results since any previous presentations.
- Authors can make no changes to a paper after an abstract deadline and once it is accepted for presentation.
- A criticism of another accepted presentation may be justified; however, in no case is personal criticism considered acceptable.
- Only individuals who have significantly contributed to the research and preparation of the abstract can be listed as authors. All coauthors share responsibility for submitted abstracts. To make either an oral or poster presentation, the presenter must be listed as an author of the abstract at the time of electronic publication.
The corresponding and/or submitting author accepts the responsibility of including as authors all persons who meet the criteria for authorship.