What types of exhibit, sponsorships and advertising opportunities are available?
Click here to download the prospectus for a complete list of opportunities.
How do I reserve exhibit space, sponsorships and advertising space?
Click here to download the contract.
Who attends the Meeting of the Americas?
Researchers, government employees, university professors, graduate students, undergraduates, high school students and teachers, and individuals working for companies engaged in manufacturing scientific equipment. Attendance is approximately 50-60% from the Americas and 30-40% from outside the Americas.
What are the payment terms?
There is a 50% deposit due with all exhibit contracts. The remaining balance is due by 15 March 2013.
What is the deadline to reserve exhibit space?
There are a limited number of booth spaces available and the exhibit hall is expected to sell out. Submit a contract as soon as possible to secure a booth space.
What size booth spaces are available?
The standard booth size is 3m x 3m. Multiple booths may be purchased.
Where is the exhibit hall located?
The venue for the conference and exhibit hall is the Cancun Center, located at Km. 9 of the Cancun Hotel Zone in Quintana Roo, Mexico. The Cancun Center is located 20 minutes from the Cancun International Airport (CUN). The exhibit hall will be located in the Gran Cancún Hall located on Level Three of the Cancun Center.
When is exhibitor move-in?
Exhibitor move-in is Monday, 13 May 2013 from 8:00 A.M. – 5:00 P.M. All exhibits must be completely set-up by 5:00 P.M. on 13 May 2013.
When is the exhibit hall open?
The exhibit hall will be open daily from 10:00 A.M. – 6:00 P.M. on Tuesday, 14 May through Thursday, 16 May 2013.
When is exhibitor move-out?
Exhibitors may move-out from 6:00 P.M. – 8:00 P.M. on Thursday, 16 May 2013 and from 8:00 A.M. – 12:00 P.M. on Friday, 17 May 2013. Exhibitors may not breakdown exhibits prior to 6:00 P.M. on Thursday, 16 May 2013. Please make your travel arrangements accordingly so that you have adequate time for move-out.
How do I order requirements for my booth?
The Exhibitor Services Kit includes details on ordering booth furnishings, shipping materials, etc. Click here to download the Exhibitor Services Kit.
How do I register exhibitor personnel?
Exhibitors receive two (2) complimentary badges for each 3m x 3m booth space. Exhibitors must complete and submit the exhibitor registration form by Wednesday, 10 April 2013 to register exhibitor personnel. Exhibitor badges are non-transferable and may only be utilized by employees of the exhibiting company/organization. Click here to download and complete the Exhibitor Registration Form.
Can I sponsor without exhibiting?
Yes, all sponsorship do include exhibit space, however if interested, your company can sponsor without exhibiting.
Will my company/organization be listed in the official meeting program book?
Exhibitors receive a complimentary listing in the official meeting program book. The listing will include the company name, booth number, contact information and a brief (75-word) display description. Exhibitors must submit the Display Description Form by Friday, 5 April 2013 to be included in the official meeting program book. Click here to download and complete the Display Description Form. Please see the next question for details on additional advertising opportunities that are available in the official meeting program book.
What advertising is available during the meeting?
Advertising is available in the official meeting program book, rates can be found at the end of the Exhibitor and Sponsorship Prospectus.
Who do I contact for more information on exhibiting?
Contact Jennifer Tomb at firstname.lastname@example.org or call +1 202-777-7407.
Who do I contact for more information on sponsorships and/or advertising?
Contact Christy Hanson at email@example.com or call +1 202-777-7464.